Offsite Record Storage

Complete Information Security

With increasingly complex records retention regulations and privacy concerns rising, records management is becoming a more important area of focus for organizations. Storing your records offsite can provide added efficiency, security and peace of mind, so that you can focus on your core business.

Fast and Efficient Access to Records

Partnering with Access Information Management can help to make the process of organizing, storing and accessing your records less daunting. Records are picked up from your office, barcoded, scanned and added to a storage location in an Access record center. As authorized individuals request information over the phone or on the web, based on pre-selected criteria, the requested containers or files are located, scanned and delivered to your office within the time specified. A well organized records management program optimizes the records that your company maintains and decreases the time required to find the right information.

Cost Effective

Sending your records offsite frees up valuable real estate, man hours and financial resources. By storing your records offsite, office space can be re-allocated to core business functions, allowing room for revenue-generating business activity and growth. Implementing an offsite storage program also ensures that records are easily accessible and that less time is wasted searching for files; streamlining time and labor costs associated with records management.

Records Security

We take every precaution to make sure that your records are safe, confidential and secure. All Access records management facilities adhere to the strictest industry standards for security. Facilities are alarmed and monitored 24 hours a day. All employees are issued security badges and visitors are accompanied by an authorized employee.

To support authorized record access and delivery, each client manages a list of authorized users, making sure that only authorized employees have access to records. For each records request and delivery that is completed, an audit trail of record activity is maintained through the use of barcode labels, barcode scanners and signed receipts.

Access facilities have the latest fire detection and suppression systems technology.

Mitigate Risk

In today’s litigious business environment, it is imperative for companies to protect themselves from legal action with a well-established records management program. Access systems can capture and manage the detail of your retention schedule. By incorporating a retention schedule, you can properly manage the length of time legally necessary to keep records and order confidential records destruction when the time comes.